Purchasing Agent

Brief Summary

The Purchasing Agent is responsible for managing the end-to-end procurement process for custom and standard finished goods in a global supply chain environment. One of the primary goals is to ensure internal and external customer needs are met. The Purchasing Agent must balance price, quality and delivery to ensure continuity of supply. This role is accountable for all tactical aspects of purchasing; from placement of the purchase order to tracking, monitoring and expediting orders from the supplier. This includes issue resolution such as the return of defective product(s) back to suppliers in a timely manner. The Purchasing Agent will act as key liaison between internal teams and global team.

Job Duties:

Procurement:

• Execute end-to-end purchasing activities for finished goods in strict alignment with global procurement policies.
• Purchase products for specific sites and vendors, ensuring all requisitions are processed timely.
• Meeting customer expectations for on time delivery.
• Expediting order when necessary to prevent stockouts.
• Follow up diligently with supplier on all unconfirmed purchase orders to ensure data accuracy in system.
• Manage internal EO tool, updating supplier respond and expedite status.

Supplier & Relationship Management:

• Manage and facilitate communication between Japanese suppliers (or other assigned suppliers) and global team.
• Negotiate favorable pricing, terms, quantities, and delivery schedules. Managing communication flows to resolve supplier discrepancies (quality/invoice/price).
• Evaluate suppliers and conduct supplier audits.
• Support local teams and regional teams across Asia.

Inventory Control:

• Manage inventory levels in alignment with the global plan. Accountable for the finished goods purchase to meet On Time Delivery and Lead-time target.
• Monitor and control stock levels to minimize capital investment while maximizing customer service levels.

Communication & Collaboration:

• Act as the primary contact for suppliers to resolve issues related to price, quality, delivery, or invoicing.
• Collaborate with internal departments (Sales, Finance, Logistics) to resolve purchasing-related matters efficiently.
• Collaborate with the QA department to manage RMA and coordinate returns to vendors.

Continuous Improvement:

• Support initiatives to improve purchasing processes and perform ad-hoc duties as assigned by the supervisor.
• Manage ISO documents and support internal and external audits.

Preferred Skills & Abilities:

• Business level of English – written and verbal
• Experience in using ERP (SAP) systems
• Microsoft Office: Excel, Word, Outlook, Power Point
• Organizational skills with attention to detail
• Effective communication skills
• Strong negotiation, analytical problem-solving, and attention to detail.
• Ability to work independently while collaborating with global team.

Education/Experience:

• Bachelor’s degree in business, Supply Chain or related field
• Requires 3-5 years of experience in purchasing, or similar role.

Physical Requirements:

• • Ability to sit or stand for extended periods of time; operate general office equipment; work in office setting

Edmund Optics reserves the right, at its sole discretion, to modify or adjust the duties of this position to meet the company’s changing needs. This job description is not a contract and may be changed if deemed appropriate by senior management.

For interested candidates, please send your resume and work history document to: [email protected]